This standard photography contract template can be customized in seconds, thanks to PandaDoc’s token fields. Simply fill out the tokens in the menu on the right to add key information throughout this client contract.
| Bride | Groom | Photographer |
|---|---|---|
| Name: Bride Name | Name:Groom Name | Name: [Sender.FirstName] [Sender.LastName] |
| Address:Bride Address | Address: Groom Address | Address: [Sender.StreetAddress] |
| Phone: Bride Phone | Phone: Groom Phone | Phone: [Sender.Phone] |
| Email:Bride Email | Email:Groom Email | Email: [Sender.Email] |
| Ceremony | Reception |
|---|---|
| Venue Name: Ceremony venue name | Venue Name:Reception venue name |
| Ceremony Date/Time:Ceremony Date/Time | Reception Date/Time: Reception Date/Time |
| Venue Address:Ceremony venue address | Venue Address:Reception venue address |
This template’s pricing table is extremely easy to customize. You can add or delete line items, make items required or optional, and allow your photography clients to edit item quantities to their satisfaction.
| Name | Price | Qty | Subtotal |
|---|
| Subtotal | $0.00 |
| Discount | $0.00 |
| Tax | $0.00 |
| Total | $0.00 |
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An agreement between the client and the service sender defines a lot of matters and helps to regulate this relationship to achieve the desired result. Review and adjust these sections of the template, so your wedding photography contract specifies all crucial terms and clauses of the future cooperation.
The above-listed Bride and Groom (the “Clients”) and [Sender.FirstName] [Sender.LastName] agree that [Sender.FirstName] [Sender.LastName] will provide wedding photography services as outlined in the tables above. This is a legally binding contract. This contract represents the entire understanding of the requirements, schedule, and payment terms for the wedding photography services listed above. If there are any disputes or actions resulting in legal proceedings related to this contract, such actions shall take place in and be subject to the laws of [Sender.Country] , [Sender.State] .Clients accept sole financial responsibility for any legal fees or related costs incurred by [Sender.FirstName] [Sender.LastName] in enforcing the terms of this wedding photography contract. Any failure by one or both parties to uphold or enforce a provision of this contract shall not constitute a waiver of any other provision of this contract.
Establish clear payment terms and conditions for photography services. You may specify the payment schedule, whether it is before or after the event, in installments, or in full. Include the payment method, if the price might alter over time, such as if you hire the photographer in advance or state late payment fees, any penalties for late payment or non-payment, including interest or additional charges.
The Clients agree to retain [Sender.FirstName] [Sender.LastName] for the services listed above by signing this wedding photography contract and paying a deposit equal to 25% of the total fee listed above. Clients acknowledge that no reservation can be made prior to the signature of this contract and subsequent payment of the initial service deposit.
The remaining balance for the above listed wedding photography services shall be due in full no later than 14 days prior to ceremony date time. In the event that payment is not made in full by this deadline, [Sender.FirstName] [Sender.LastName] reserves the right to terminate this contract, retain the initial deposit, and no longer be held liable for providing further services to the Clients.
The Clients may cancel this contract at any time up to 30 days prior to ceremony date time. To do so, Clients must send a written cancellation notice via either email or certified mail. The Clients hereby forfeit their initial deposit in case of cancellation, and agree to pay the full amount for the services listed above should they cancel this wedding photography contract after the date 30 days before ceremony date time.
Having your clients initial each page of their wedding photography contract makes them more likely to read the terms they’re agreeing to so that you don’t have to deal with issues closer to the wedding day.
If you’re a wedding photographer aiming to attract more couples, our Wedding Photography Proposal Template is a powerful tool.
Client may reschedule the dates of the ceremony and reception listed above no later than 30 days prior to ceremony date time with the written approval of [Sender.FirstName] [Sender.LastName] . Should [Sender.FirstName] [Sender.LastName] be unable to accommodate the Client’s rescheduled date, the Clients will not be held responsible for the remaining balance of this wedding photography contract, but will forfeit their initial deposit.
If [Sender.FirstName] [Sender.LastName] should be unable to provide the goods and services outlined in this contract for any reason, [Sender.FirstName] [Sender.LastName] agrees to refund any fees paid by the Client, minus applicable expenses, and shall have no further liability with regards to this contract. This limitation of liability also applies to any loss or damage to footage, photographs or other materials after the events listed in this contract. The sole remedy for any actions or claims resulting from [Sender.FirstName] [Sender.LastName] ‘s inability to deliver the goods and services listed in this contract shall be limited to a refund of monies paid by the Client to [Sender.FirstName] [Sender.LastName] .
The Clients acknowledge that [Sender.FirstName] [Sender.LastName] does not maintain archives of images and footage after delivering requested images and other goods to the Clients. It is the Client’s sole responsibility to request any desired prints, products, or files within 7 days of ceremony date time.
Your photography contract may spell your pricing policy in case of unforeseen events or special circumstances. You can even include discounts offered by your photography business.
Any additional goods or services not included in this wedding photography contract will be sold at then-current rates. [Sender.FirstName] [Sender.LastName] makes no pricing guarantees outside the terms of this contract, and the Clients acknowledge that prices for additional goods or services are subject to change suddenly and without notice.
[Sender.FirstName] [Sender.LastName] will be the sole and exclusive photographer for the above listed events. [Sender.FirstName] [Sender.LastName] is responsible for bringing any equipment or assistants necessary to conduct the services outlined in this contract.
Clients agree to prevent any other photographers or videographers at the events listed in this contract from interfering with [Sender.FirstName] [Sender.LastName] ‘s performance of their duties. This includes wedding guests and others individuals carrying out photography or videography tasks.
[Sender.FirstName] [Sender.LastName] will not be held liable for compromised event coverage due to interference from other parties, including late arrivals by members of the wedding party or their guests. Likewise, [Sender.FirstName] [Sender.LastName] is not responsible for degraded coverage due to environmental issues, such as poor event lighting, space, or backdrops.
Client agrees to confirm the event’s date, time, and location no later than 7 days prior to [Ceremony.DateTime] .
The Clients acknowledge that they are responsible for ensuring appropriate behavior by their guests, wedding party, and other vendors. In the event that [Sender.FirstName] [Sender.LastName] identifies any inappropriate, threatening, hostile, or otherwise offensive behavior directed at them, their assistants, or their equipment, [Sender.FirstName] [Sender.LastName] reserves the right to end coverage of the events, retain all fees paid by the Client, and hold no further responsibilities to the Clients.
[Sender.FirstName] [Sender.LastName] agrees to notify the Clients of the above listed behaviors, and give them an opportunity to correct such behaviors, or remove the offending individuals from the venue prior to ending Photographer’s work.
This section of the template lets you establish a clear understanding of what photography services are included in the contract and what services are not. You may include an optional service description or its coverage aspects.
[Sender.FirstName] [Sender.LastName] will provide the goods and services listed in this wedding photography contract, including event coverage for the listed hours at the venues listed. If additional wedding photos and/or coverage hours are requested on the day of the events, Clients agree to pay [Sender.FirstName] [Sender.LastName] in full for those additional hours at the hourly rate listed in this contract.
[Sender.FirstName] [Sender.LastName] agrees to make every effort to provide satisfactory coverage, but cannot make any guarantees as to specific photos, poses, etc during the event.
[Sender.FirstName] [Sender.LastName] will perform limited color correction and retouching prior to delivering any physical copies of images to the Clients. If the Clients request a digital copy of their images, [Sender.FirstName] [Sender.LastName] will provide three image sets: black & white, original color, and corrected/retouched copies. The Clients may request additional physical copies of images and footage from the event within 7 days of the wedding date. [Sender.FirstName] [Sender.LastName] is not responsible for the condition of the deliverables received in physical form.
This wedding photography contract serves as a model release form. This grants [Sender.FirstName] [Sender.LastName] the right to use all images and footage without restriction for advertising, portfolios, and other lawful purposes. The Clients waive the right to inspect any images produces using the images or footage from the events in this contract, and the right to restrict the use of the images or footage from the listed events by [Sender.FirstName] [Sender.LastName] .
By discussing and agreeing on copyright ownership and usage rights, both parties can avoid misunderstandings. For example, you can adjust the contract template to specify whether the photographer has the right to use your wedding photos for their portfolio or advertising purposes. The copyright rights may also belong to the photographer until the deal is finalized and shooted materials are forwarded to customers.
All photographs and footage are and shall remain the sole intellectual property of [Sender.FirstName] [Sender.LastName] in accordance with the United States Copyright Laws. The Clients hereby waive any rights to intellectual property ownership, commercial use, or reproduction of the images and footage created by [Sender.FirstName] [Sender.LastName] , with exception to the terms of any formal written releases provided to the Client by [Sender.FirstName] [Sender.LastName] .
Client agrees not to reproduce or modify the images or footage provided by [Sender.FirstName] [Sender.LastName] without first obtaining a formal written release signed by [Sender.FirstName] [Sender.LastName] . Should [Sender.FirstName] [Sender.LastName] discover any violations to this agreement, the Clients agree to be held financially responsible at a rate of $300 per violation.
PandaDoc’s electronic signatures make it easier than ever to get contracts signed. Once you’ve customized this template, your clients will be able to view and sign the wedding photographer contract from any computer or mobile device.
Clients and Photographer agree and acknowledge that this Agreement represents the entire agreement between them. In the event that the Clients or Photographer desire to add or modify any terms, they shall do so in writing to be signed by both parties.
I have read, understand, and agree to abide by the terms of this wedding photography contract as they are listed above.